Registering a birth in India

If your child is born in India, you must register the birth there. If applicable, you can register the birth certificate in the Netherlands at a later time. You can acknowledge parentage of the child in India or in the Netherlands.

Registering a birth

If your child is born outside the Netherlands, the birth must be registered with the local authorities in that country. Such authorities include the local registrar of births, deaths, and marriages, and the municipality in which you live. When the birth of your child is registered, a birth certificate will be drawn up. In some countries you can register the birth at the Dutch embassy instead.

Rules for registering a birth and choice of name

You can find the Dutch rules for registering a birth and choosing a name for the child at government.nl. Other rules may apply abroad. For example, there may be different rules concerning the use of surnames or other alphabets (such as Japanese or Arabic).

Registering a foreign birth certificate in the Netherlands

You can register the foreign birth certificate in the Netherlands. This is not compulsory, but it can be useful – for example if you or the child later need a copy or extract of the birth certificate.

If you have registered a birth with the local authorities of the other country, the birth certificate is a foreign document. In many cases, this foreign document will need to be legalised and translated. This depends on the country where the foreign document was issued. You can find out how to have foreign documents legalised on the legalisation pages.

Applying to a Dutch embassy for a birth certificate

It is no longer possible to register the birth of your child at a Dutch embassy. This was only possible until 31 December 2011. If you registered a birth before this date, your child will have a Dutch birth certificate that will not need to be legalised for use in the Netherlands. You can apply to the same Dutch embassy if you require an official copy or extract from the consular register. If you live in the country where the birth certificate was issued,you can contact the embassy yourself. In all other cases you can apply for the copy or extract by sending an email to the Consular Service Centre in The Hague.

Acknowledging parentage of a child while abroad or in The Netherlands

Acknowledging parentage of a child while abroad

The rules for acknowledging a child vary by country. In some countries you have to follow a certain procedure and you receive a declaration of acknowledgment. In other countries, if a parent’s name is stated on the birth certificate this automatically means they acknowledge parentage of the child.

You can find country-specific information under ‘Registering a birth and acknowledging parentage of a child in this country or region’. An acknowledgment of parentage issued abroad is not always legally valid in the Netherlands.

Acknowledging parentage in the Netherlands of a child born abroad

If your child is born abroad you can acknowledge parentage in the Netherlands at any time. So it's not a problem if acknowledging the child abroad is not possible. You can also authorise someone to do this on your behalf in the Netherlands. For more information about acknowledging parentage of a child visit government.nl.

Registering a birth and acknowledging parentage of a child in this country or region

Registering a birth with the local authorities in India

You can request a travel document (passport) for your child with an Apostilled birth certificate from India. An Indian birth certificate makes no distinction between a first name and surname like in the Netherlands. This is called a name sequence. The name sequence in its entirety will be used as the surname in the Dutch travel document.  The first names will not be mentioned separately.  The details page of the passport will look as follows:

Surname: the name sequence that is listed on the Indian birth certificate

First name: ---

If you wish to request a travel document with a first name and a surname, you have to request a name choice through Dienst Justis (this is free of charge).  Once this has been completed, you can apply for the travel document.

Note: there is a difference between a name change and a name choice. You request a name choice through Dienst Justis.  In contrast to the name change, the name choice is free of charge. The procedure for such a request is listed on the Dienst Justis website.

What are the requirements?

  1. The applicant completes the name change form and lists at the top of the form that it concerns the name choice of the child (NV).
  2. An original, Apostilled copy of the foreign birth certificate. 
    Dependent on the issuing country you need a legalisation or an apostille. For more information about legalisation, see the document legalisation page.

If the birth certificate is not made up in Dutch, English, French or German, then it needs to be translated to Dutch by a certified translator.

Step 1:
The applicant submits a name choice with Dienst Justis/Royal Decree (KB) using the name change request form.

Send documents to:
Dienst Justis/KB
Postbus 20300
2500 EH Den Haag
Nederland

Step 2:
The Royal Decree listing the first name and surname is issued following Dutch law. The request will normally take approximately 8 to 10 weeks to be processed.

Step 3:
You send the Royal Decree to the central register (Bureau Landelijke Taken) of the Den Haag municipality for registering the certificate in the Dutch registry.

Registering the certificate will enable you at all times to request a copy quickly via this authority for limited costs.  Additionally, the birth certificate is registered in the central register in the Netherlands.

Send documents via registered post to:

Gemeente Den Haag
Publiekszaken, Afdeling Landelijke Taken
Postbus 12620
2500 DL Den Haag
Nederland

Registering a birth with the embassy in New Delhi

It is not possible to register a birth, death or marriage at the embassy in New Delhi.

Acknowledging parentage of a child in India

In India, no specific procedure applies as the acknowledgement goes automatically by having the father’s name stated on the birth certificate. However for legal compliances this acknowledgement should be verified with the Dutch authorities. 

For more information about acknowledging parentage of a child visit government.nl.