Applying for a passport or ID card if you live in Ghana
Are you a Dutch national living in Ghana? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Dutch embassy in Accra. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the corona virus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy or consulate general. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
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Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Ghana
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Ghana.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Ghana, you can do this by providing one of the following documents:
- a valid visa and supporting documents;
- a valid residence permit (Residence Permit Form F, affixed to passport);
if you also hold the Ghanaian nationality: a valid Ghanaian passport or ID card.
First time application
Does your personal checklist state you need to hand in proof of acknowledgement of parentage? For children born in Ghana, this is:
- The Ghanaian birth certificate, with the father listed as the informant;
- Proof that the father was in Ghana at the time of registering the birth of the child. He can demonstrate this with the Ghanaian entry and exit stamps in his passport;
- a declaration of renunciation of citizenship of Ghana. This declaration is issued by the Ghanaian Ministry of Foreign Affairs and Regional Integration and is accompanied by a letter from the ministry's Director of Passports.
If you have never previously held a Dutch passport or ID card, and you are bringing with you a birth certificate or marriage certificate that was issued in Ghana, you must have the document legalised.
Do you have a document from another country? Then check whether it needs to be legalised.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Ghana
If you want to apply for your passport or ID card in Ghana, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Ghana (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Accra.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Ghana. Payments can only be made in cash, in Ghanaian cedi (GHC).
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
How long will it take?
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
It is not possible to collect your passport or ID card at the Embassy, as the Embassy is closed until further notification.
First check which days our offices are closed.
Have your document sent by post
You can also have your new passport or ID card sent to you by courier or by registered post. You will have to pay the postage charge yourself. You must supply the embassy with your full address. A P.O. Box or house number alone is not sufficient. The embassy accepts no responsibility if your document is lost in transit.
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Accra.